1)
The name of this PTSA local unit shall be
Glacier Park Elementary PTSA local unit number 9.14.5.
2)
This unit incorporated as a nonprofit
corporation in the State of Washington on July 12, 2000.
3)
This units incorporation number is
602
055 793. It is the responsibility of the Treasurer of
this unit to renew annually the Articles of
Incorporation prior to March 1st.
4)
This unit is registered with the
Secretary of State under the Charitable Solicitations
Act. The registration number is 8596. The Treasurer is
responsible for filing the annual registration by
November 15th.
5)
This unit was recognized by the Internal Revenue as a
tax-exempt 501(c)(3) organization 03/17/00. The current
Treasurer is responsible for filing Tax Form 990 by
November 5th (was November 1st).
6)
The Current Treasurer is to give the
board of directors a copy of the completed 990/990EZ
Form by November 1st of each year.
7)
This unit’s National PTSA number is
001692716.
8)
This unit shall keep at least three (3)
copies of its legal documents in three separate
locations. The President, Secretary and Treasurer shall
maintain the documents.
9)
The regular membership fee of this unit
shall be $10.00. Family (2 adults) membership fee of
this unit shall be $16.00.
10)
The “Sustaining” membership fee for
community organizations and businesses shall be $30.00
and shall be a non-voting membership.
11)
The students of Glacier Park Elementary
shall be considered honorary members of the unit with
voice, but without vote or privilege of holding office.
12)
The nominating committee shall be elected
in accordance with the State PTA’s bylaws.
13)
The elected officers, known as the
Executive Committee (Team), of this unit shall be
President, Vice President, Secretary, Treasurer and
Cashier. The President and Vice President positions can
be shared by two people, with each person having full
rights and responsibility of the position including a
vote.
14)
The Board of Directors will be required
to be bonded. A majority of the Board will attend “PTA
and the Law”.
15)
This unit shall hold a monthly meeting of
the Board of Directors at a date, time and place to be
determined by the Executive Committee (Team).
16)
This unit shall hold a General Membership
meeting a minimum of two (2) times a year at a date,
time and place to be determined by the Executive
Committee.
17)
A Board of Directors position shall be
declared vacant if that member misses two (2) Board
meetings unless excused by the Executive Committee.
Notify the Secretary or President prior to an absence.
18)
The order of business for meetings of
this unit shall be run with an agenda prepared by the
President.
19)
The Board of Directors shall consist of
all elected officers, the Principal, and the Vice
President from each of the following Teams:
a)
Community Relations
b)
Active Fundraising
c)
Communications
d)
Silent Fundraising
e)
Programs
* A
quorum of the Board of Directors shall be a simple
majority of the above
20)
All committee Chairpersons or
vice-Chairpersons (a number of which may vary) shall be
current PTSA members.
21)
Each member of the Board of Directors
will be allowed one (1) vote, regardless of the number
of committees he/she chairs. Co-chairpersons will share
one (1) vote.
22)
The Golden Acorn, Honorary Life
Membership and Outstanding Educator Awards may be
presented annually to outstanding volunteers and staff.
23)
The Treasurer at no time will make
reimbursements over the sum of $300 without the approval
of the Board of Directors.
24)
Any check taken in by the PTSA, which is
returned for non-sufficient funds (NSF) will be subject
to actual bank charges incurred. If there is a second
check returned NSF by the same individual, cash or money
order only will be accepted from that party.
25)
The vote of our unit’s PTA Regional
Director shall be determined by the Executive Committee.
26)
Voting delegates to the annual State PTA
convention shall be determined by the Executive
Committee.
27)
The voting delegate to the State
Legislative Assembly shall be determined by the
Executive Committee.
28)
The Board of Directors has the right to
reallocate funds and make budget adjustments as deemed
necessary between General Membership meetings.
29)
The Standing Rules and Budget shall be
adopted by majority vote at the Annual Meeting no later
than June 30th.
30)
The Standing Rules shall be amended at
any regular General Membership Meeting with a quorum
present by majority vote.
31)
Parliamentary authority shall be
“Robert’s Rules of Order Newly Revised”.
32)
The Board of Directors has the right to
vote via email for business that arises between monthly
board meetings and time dictates that it cannot be held
for the next meeting. Any person casting electronic
transmission (email) is considered present for the
purpose of a quorum. Any vote cast must be received
within the time frame identified in the notice. The
summary of the vote will be included in the meeting
meetings of next board meeting. The originator of the
notice shall provide a summary to the secretary for
submission into the minutes.
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